OFFSITE RECORDS STORAGE

About Us

TRUST THE RECORDS AND INFORMATION MANAGEMENT (RIM) EXPERTS

Records and information are the lifeblood of any organization. Safe and secure document storage is critical to compliance and business continuity.

RIM professionals work with you to identify records for relocation to our secure off-site records storage facilities. Records are tagged and classified using your own terminology, tracked with RFID labels, and made available on-demand so you quickly locate and retrieve information as needed.

The Proof is in the Building

Records Center adheres to key facility requirements for:

  • Security: Inclusive of construction, perimeter security, entry security, interior security, and security planning.

  • Fire Safety: Preventative measures with proven fire-safe construction and dependable water supplies.

  • Environmental Controls: Comprehensive environmental conditions that safeguard your records from the elements.

 

Auditable Chain of Custody

Facilities are governed by strict chain-of-custody procedures. Our workflows and technology-enabled tagging mean you’ll have complete visibility and control over your inventory at all times.

People You Can Trust

Sadeem conducts rigorous background checks, employee screenings, and formalized training to ensure the highest standards of security are maintained in document storage.

Offsite Doesn’t Mean Offline

Records Management Desk provides an online document storage solution to manage your cartons of records and files that are stored offsite, including metadata, searching, tracking, and processing of service requests. With just a few clicks, you can search through your inventory, locate what’s required to satisfy an internal or external request, and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees. This frees-up valuable real estate and staff, without sacrificing visibility into your information assets, even maintaining rapid access to high-activity files through our File Room Solution.

SMART SORT FOR RECORDS MANAGEMENT

Reduce cost and risk by destroying records as soon as retention requirements expire

Keeping records longer than necessary invites unnecessary risk and expense. Not only must your organization contend with exuberant storage and records management costs, but regulatory penalties and reputation damage stemming from information loss and/or compliance violations.

With Smart Sort, you can destroy paper records as they meet retention requirements and enable a more compliant and efficient records management program. 

  • Easily Identify Destruction Eligibility

  • Enable Box-level Destruction

  • Reduce Program Costs & Risks

  • Improve Find Rates

HOW IT WORKS

Trained records management professionals will survey your inventory to identify destruction eligibility at the file level. Then, using input from your database and records retention schedule, they’ll work alongside your team— onsite or remote — to organize your records according to destruction eligibility year, so you can confidently destroy paper documents as retention requirements expire.

Your organization will:

Gain greater record inventory integrity and visibility.

 All records will be assigned key metadata for fast discoverability, and all records will be classified and stored by destruction eligibility date.

Reduce record management costs and risks.

Policies built on the defensible acceleration of the destruction of paper records ensures your organization is storing only what it needs. Storage and associated management costs are reduced, as is the risk of information loss and/or compliance violations.

Increase productivity

 An organized, discoverable records inventory ensures employees don’t waste hours searching for information. Needed records are available at the click of a button.